The Broad Institute actively supports professional development through career planning, job assignments, on-the-job training, and formal education. All benefits-eligible Broad employees working 20 hours or more per week are encouraged to take advantage of opportunities to enhance their education, knowledge, and skills. The Broad Institute provides financial support to qualified employees who ask to attend courses or participate in degree programs that enhance their current responsibilities or support career development goals that meet the needs of the organization.
The Broad offers a reimbursement plan designed to encourage eligible employees to increase their job proficiency and/or prepare themselves for greater job responsibilities by enrolling in outside courses of instruction.
An employee may apply for tuition reimbursement when they:
- Are a benefits-eligible Broad employee.
- Have been employed by The Broad for at least 90 days.
- Work 20 hours per week or more.
- Are employed at the time of reimbursement and continues to work at least 20 hours per week.
- Are not on a restricted visa.
What courses are covered?
- Courses or degree programs must be job-related or reasonably job-attainable.
- Job-related means that your Manager determines that the course, certificate program, or degree program will enhance the knowledge and skills needed in a significant portion of your present job.
- Job-attainable means that the course, certificate program, or degree program will prepare you for advancement in your current or another field of work in which reasonable employment opportunities exist at Broad.
- Courses that are prerequisites for degree programs that are job-related or job-attainable are also covered.
- Course schedules must be discussed with your manager and taken at an approved day and time.
- You must achieve a grade of C- or higher for the course to be reimbursed.
- A "pass" grade or certification of satisfactory course completion, where no grade is issued, will be accepted.
What courses are not covered?
- College/Graduate preparatory classes (i.e., SAT, GMAT)
- Seminars sponsored by for-profit or professional organizations
What is the maximum amount you may submit for reimbursement?
- Eligible employees may submit up to $5,250 per calendar year for tuition reimbursements.
You must submit an application and receive course approval from HR prior to the course start date. Applications submitted after the course start date will be denied.
What expenses are not eligible for reimbursement?
The following expenses are not reimbursable under the program:
- Non-tuition or education related expenses (tools, parking, tolls, mileage, meals or lodging).
- Non-completed courses.
- Expenses for courses taken without prior approval.
- Courses in which you do not receive a grade of C- or higher.
What is the Application/Approval Process?
- Complete the tuition reimbursement application for each class you plan to take and submit it to your Manager for approval.
- Once your Manager has approved your course selection and signed off, please scan and submit the application via email to the Benefits Office at firstname.lastname@example.org. You must do this prior to starting the course or it will be denied. Include a course description and documentation of the cost of the course with the application.
- Benefits will approve or deny the request. If there are questions as to whether you qualify, your Manager may also be contacted for verification.
- Benefits will notify you once the course has been approved. Please follow up with Benefits if you do not receive a decision within 7 business days.
- Register for the approved course. You will be responsible for any advance payment required.
How do I request reimbursement?
- Provide a copy of your official transcript (printout of grades online is fine as long as it includes official logo or letterhead) and proof of payment such as credit card statement, or paid invoice to Benefits.
- Requests for reimbursement must be submitted within 2 months after the course completion date.
- You will receive a reimbursement check in the regular payroll check cycle.
- Benefits will record the amount you have been paid throughout the year. You will automatically max out your reimbursement at $5,250 per calendar year.
- Requests for reimbursement are processed when Benefits receives all supporting documentation and they count toward calendar year maximums based on the calendar year in which they are paid.
- Reimbursements submitted in December, after the last payroll cycle of the year (10th of the month), will be processed in the new calendar year and will apply towards the new calendar year's tuition reimbursement cap.
- If your final grade is not available by December 10, you may submit a letter or email from your professor stating that your projected grade for the course will be a C- or higher. If your professor cannot provide a projected grade by the deadline, then your reimbursement will be processed in the new calendar year when your final grade is provided.
- It is up to the applicant to get grades from his/her professor and submit them to Benefits prior to the last payroll cycle of the year in order to be reimbursed towards the current year's tuition reimbursement cap.